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How to Take AI Meeting Notes in Microsoft Teams

Taking detailed notes during Microsoft Teams meetings can be challenging, especially when you need to focus on discussion instead of typing everything. Microsoft Teams provides multiple AI-powered and collaborative note-taking tools to automatically summarize discussions, highlight key points, and generate actionable meeting notes. By using these tools, teams can save several hours per week on documentation tasks and ensure nothing is missed.

If you’re looking for a more budget-friendly option, VOMO AI Meeting Note Taker can complement Teams. It provides real-time transcription and AI-generated summaries without requiring a costly subscription, making it a practical solution for individuals or small teams.

How to Use Microsoft Teams' Collaborative Notes Feature

Before the Meeting

Collaborative Notes lets participants manually add notes that appear in real time during the meeting. To set it up:

1. Open Microsoft Teams and go to theMeettab.
2. SelectSchedule a Meeting.
3. ClickAdd meeting notesat the bottom of the invite. Add agendas, notes, or tasks that will appear in the shared pane during the meeting.

During the Meeting

1. In an active Teams meeting, clickNotesin the toolbar.
2. Use theMeeting notes paneto create an agenda, type notes, and track tasks in real time.

Accessing Notes After the Meeting

1. Open Microsoft Teams and go to theCalendar.
2. Select the meeting you want to review, then clickExpand meeting details>Details>Notes.
3. Notes are also searchable via Microsoft 365 search by meeting name.

Benefits of Collaborative Notes

• Structured bullet points editable by all participants.
• Syncs across Microsoft 365 apps, including Teams chat and OneNote.
• Accessible after the meeting for review and editing.

Limitations

• Requires manual typing, which can be distracting.
• Does not automatically capture spoken content.
• Limited formatting options and not easily exportable outside Microsoft apps.
• Only available to organizations with work or school accounts that have enabled public preview features.

How to Use Microsoft Teams' Intelligent Recap Feature

What Is Intelligent Recap

Intelligent Recap is an AI-powered feature that analyzes recorded meetings and generates:

• Color-coded meeting topics
• Chapters with timeline markers
• Summarized notes
• Action items

It uses AI transcription and natural language processing to create quick summaries and tasks for Teams Premium users.

How to Enable Intelligent Recap

1. In the meeting, clickMore>Record and transcribe.
2. ChooseStart recordingorStart transcription.
3. After the meeting, go toCalendar, select the meeting, and click theRecaptab.

Benefits of Intelligent Recap Notes

• Provides a starting point for notes and tasks.
• Supports 25 languages.
• Accessible to all meeting attendees.
• Notes can be edited after the meeting.

Limitations

• Requires Teams Premium license.
• AI-generated content may need verification for accuracy.
• Only works for recorded and transcribed meetings.

How to Use Microsoft Teams' AI-Generated Notes Feature

What Are AI-Generated Notes

AI-Generated Notes automatically transcribe scheduled meetings and summarize key discussion points. These notes are available via the Recap tab and provide structured summaries and action items.

How to Enable AI-Generated Notes

1. Open Teams and go toCalendar.
2. Schedule a new meeting.
3. Turn onAI-generated notesbefore sending the invite.
4. During the meeting, you can also enable AI notes viaNotes>sparkle icon.

Accessing AI-Generated Notes After a Meeting

1. Go to theChattab in Teams.
2. Select the meeting chat with AI notes enabled.
3. ClickRecapto view transcripts, summaries, and recommended tasks.

Benefits

• Eliminates manual note-taking.
• Participants can edit notes during or after the meeting.
• Provides immediate summaries and action items.

Limitations

• Only available for scheduled meetings, not instant or channel meetings.
• Requires Microsoft 365 Copilot license and public preview access.
• AI summaries may require verification for accuracy.

Using VOMO as a Complementary AI Note-Taking Tool

If you don’t have access to Teams Premium or want real-time AI notes without expensive subscriptions, VOMO AI Meeting Note Taker is a great option:

• Captures live transcripts of your Microsoft Teams meetings.
• Generates AI-powered summaries and action items instantly.
• Allows you to interact with the transcript for clarifications or deeper insights.
• Works across multiple meetings without additional licensing costs.

VOMO helps teams save time while maintaining accurate, actionable meeting notes.

Best Practices for AI Meeting Notes in Microsoft Teams

• Always enable transcription for accurate AI summaries.
• Record meetings to maximize Intelligent Recap effectiveness.
• Review AI-generated notes for completeness and context.
• Share notes and tasks immediately after meetings for faster alignment.
• Combine Teams AI tools with VOMO for budget-friendly, real-time summaries.

Conclusion

UsingAI to take meeting notes in Microsoft Teams can dramatically improve your productivity, ensuring that every discussion point, action item, and decision is captured accurately without distracting you from participating in the meeting. By leveraging Collaborative Notes, Intelligent Recap, and AI-Generated Notes, teams can save hours per week while maintaining structured and actionable documentation. For those looking for a cost-effective alternative or real-time AI support, VOMO AI Meeting Note Taker offers seamless transcription and AI summaries, making it easy to stay on top of every meeting. Embracing these AI tools allows teams to focus on collaboration and decision-making, rather than manual note-taking.