如何從 Microsoft Teams 匯出會議記錄 (2026 指南)

To export meeting notes from Microsoft Teams, open the meeting in your Calendar, navigate to the Recordings & Transcripts tab, and select Download to save files as .docx or .vtt . Many users struggle with the complexity of navigating multiple menus or lose access to notes when they aren't the meeting organizer, leading to lost productivity and fragmented records.

This guide provides a streamlined path to capturing your meeting data quickly and accurately. Understanding how to save meeting notes in Teams is the first step toward better data management.

While native tools exist, VOMO provides a 99%-accurate alternative that automatically generates structured, actionable meeting notes with a single click. This platform eliminates the manual hassle of formatting .vtt files by delivering high-fidelity transcripts and AI-driven summaries that are ready to use immediately, even for long or complex sessions.

Method 1: Exporting Native Meeting Transcripts and Recordings

In 2026, the standard way to retrieve meeting data is through the Teams Calendar. This method is ideal for those who need the raw transcript for archival or compliance purposes.

• Downloading .docx and .vtt Files: Navigate to yourCalendarin Teams, open the specific meeting event, and click theRecordings & Transcriptstab.
• Format Selection: You can choose between.docx(best for reading) or.vtt(best for video captions) when clicking theDownloadbutton .
• Post-Meeting Access: If the meeting was recorded, the transcript is automatically generated. However, finding the file can be tricky; you may need to checkwhere are meeting notes stored in Microsoft Teamsto locate the exact storage path in OneDrive or SharePoint.

Method 2: How to Export Microsoft Teams Chat and Loop Notes

With the shift toward Loop components and Copilot, meeting notes are no longer just static text; they are dynamic elements stored in the cloud. Knowing what are meeting notes in this modern context—often living as interactive components—is crucial for effective exporting.

• Exporting Loop & Copilot Summaries: Open the meeting recap, click the three-dot menu (...) on the AI-generated summary, and selectOpen in Wordto export the content directly to a document.
• Saving Chat History: For specific chat threads, use the three-dot menu in the top-right corner of the chat pane and selectExport chatto generate a local copy of the conversation.
• Manual Migration for Wiki: Since legacy Wiki notes are not easily exportable, you must manually copy-paste them into a Loop component or Word doc before they are deprecated by Microsoft.

Method 3: Administrator Data Export (For IT Managers)

For large organizations, individual downloads are inefficient. IT administrators use the Teams Admin Center to manage data at scale, ensuring they follow best practices on how to take meeting minutes for official legal records.

• Bulk Data Retrieval: Admins can use theData Export toolto pull comprehensive meeting logs, including recordings and transcripts, for legal or auditing needs.
• API Automation: Developers can leverage theMicrosoft Graph APIto automate the flow of meeting notes into external CRM or project management tools.

Beyond Native Limits: Why Professionals are Switching to VOMO

While Microsoft Teams offers basic tools, professionals often find the 2026 native transcription accuracy insufficient.

VOMO bridges this gap by offering a high-performance alternative. For those who frequently switch platforms, VOMO also provides a guide on how to take AI notes on Google Meet step-by-step.

• 99% Accuracy: VOMO delivers transcription precision that surpasses native AI, specifically in multi-speaker or noisy environments.
• Instant Structured Notes: VOMO automatically turns your recording into a structured layout. If you are unsure of the process, you can follow ahow to use AI to take meeting notes step-by-step guideto maximize your efficiency.
• Smart Templates: Whether it's a 1-on-1 or a board meeting, VOMO detects the context and applies the correct template automatically.
• AI Q&A: You can "chat" with your meeting notes to find specific details without re-listening to the audio.

Comparison: Native Teams Export vs. VOMO AI Workflow (2026)

To help you decide whether the built-in tools are sufficient or if you need a specialized solution, here is a direct comparison based on speed, accuracy, and usability.

FeatureNative Microsoft Teams ExportVOMO AI Meeting AssistantTranscription AccuracyGood (Approx. 85-90%), struggles with accents.Up to 99% with speaker identification.Export Formats.docx, .vtt (Raw text/Subtitle style).Structured Notes, PDF, Word, Shareable Links.Action ItemsManual Copy-Paste from Loop/Copilot.Auto-Generated Action Items & Key Decisions.Setup TimeInstant (Integrated).Zero Setup (Smart Templates adapt automatically).File ProcessingReal-time (during meeting).Fast Processing, minutes for long recordings.CostIncluded in Microsoft 365.Free Tier available; Pro starts at $1.92/week (Yearly).

Decision Path: Which Method Should You Choose?

For Quick One-Offs: Use the Native Download

If you simply need a raw record for an internal catch-up, the Teams native download is sufficient. It is cost-effective and integrated. This is a basic way of how to take meeting notes for any type of meeting when formatting is secondary.

• Best for:Internal team syncs, casual catch-ups, compliance archiving.
• Downside:You will likely need to spend 15-20 minutes fixing typos and formatting the raw .docx file manually.

For Professional Record Keeping & High Accuracy: Use VOMO

When the meeting notes must be shared with clients, executives, or external stakeholders, VOMO is the superior choice. The 99% accuracy ensures you don't look unprofessional due to transcription errors.

• Best for:Client consultations, board meetings, user interviews, and multi-speaker workshops.
• Advantage:VOMO automatically detects the context and applies the rightSmart Template, turning raw audio into a polished, executive-ready document in minutes.

Frequently Asked Questions (FAQ)

Can I export Teams notes if the meeting was recorded but not transcribed?

Natively, no. Microsoft Teams requires the "Start Transcription" feature to be active during the call to generate a downloadable transcript file. However, you can solve this by downloading the video recording (MP4) and uploading it to VOMO. VOMO will process the file, generating a fresh, highly accurate transcript and summary in minutes, effectively "rescuing" your meeting data.

Is it legal to use third-party tools to export meeting chats?

Generally, yes, provided you comply with your organization’s data privacy policies. Always inform participants that the meeting is being transcribed. This is a key responsibility for whoever is designated as the person who should take notes in a meeting.

VOMO provides a super fast AI meeting note taker experience that delivers 99% transcription accuracy for all your Teams recordings.