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Yes, Microsoft Copilot can take meeting notes, but only within the Microsoft ecosystem and with certain limitations. Copilot helps summarize meetings, highlight key points, and extract action items from conversations held in tools like Microsoft Teams. However, it does not function as a fully independent meeting note taker and relies heavily on existing Microsoft apps, permissions, and transcripts.

Below is a clear breakdown of what Microsoft Copilot can do for meeting notes, where it falls short, and when it makes sense to use it.

For teams that want a more complete workflow, VOMO works as an AI meeting noter that automatically transcribes meetings and generates structured notes using built-in templates, so key decisions and action items are captured with minimal manual effort.

How Microsoft Copilot Creates Meeting Notes

Microsoft Copilot generates meeting notes by analyzing meeting data from Microsoft Teams, Outlook, and Microsoft 365 documents. During or after a meeting, it can summarize discussions, surface decisions, and suggest action items based on the conversation context.

Copilot works best when meetings are already captured within Microsoft’s environment, where transcripts, chat logs, and shared documents are available. It focuses on turning existing content into structured summaries rather than acting as a standalone meeting recorder.

What Microsoft Copilot Can Do Well for Meetings

Microsoft Copilot is effective at improving clarity and follow-up for teams already using Microsoft tools.

Key strengths include:

• Summarizing long meetings into concise overviews
• Highlighting decisions and next steps
• Answering questions like “What did I miss?”
• Pulling relevant context from emails, calendars, and documents

For internal team meetings, this can reduce manual note-taking and help participants catch up quickly.

Limitations of Microsoft Copilot for Meeting Notes

Despite its strengths, Microsoft Copilot has important limitations.

It cannot independently record meetings or capture conversations outside Microsoft Teams. It also depends on transcription being enabled and accessible. If a meeting is not properly recorded or transcribed, Copilot has little to work with.

In addition, Copilot’s outputs are tied to Microsoft permissions and tenant settings, which can restrict access or sharing across teams and external participants.

Does Microsoft Copilot Support Audio and Video Transcription?

Microsoft Copilot itself does not directly perform transcription. Instead, it relies on Microsoft Teams and related services to convert conversations from audio to text before Copilot can analyze them.

For video-based meetings, the same limitation applies. Copilot cannot process raw video files on its own. The meeting must first go through Microsoft’s transcription pipeline, converting the discussion from video to text before Copilot can generate summaries or notes.

Best Use Cases for Microsoft Copilot Meeting Notes

Microsoft Copilot works best in these scenarios:

• Internal Microsoft Teams meetings
• Organizations fully invested in Microsoft 365
• Teams that need quick summaries rather than formal records
• Knowledge workers who want contextual follow-ups tied to emails and files

For these use cases, Copilot can be a helpful productivity layer.

Microsoft Copilot vs Dedicated AI Meeting Note Tools

Microsoft Copilot is a general productivity assistant, while dedicated AI meeting note tools are designed specifically for meetings from start to finish.

Dedicated tools typically offer:

• Automatic meeting recording
• Built-in transcription
• Speaker identification
• Structured notes and action items
• Consistent templates across meetings

Copilot, by contrast, focuses on summarizing and analyzing content that already exists inside Microsoft’s ecosystem rather than managing the entire meeting documentation workflow.

Should You Use Microsoft Copilot for Meeting Notes?

If your meetings already happen in Microsoft Teams and your goal is quick summaries and context-aware follow-ups, Microsoft Copilot can be a solid option.

However, if you need end-to-end meeting capture, consistent formatting, or tools that work across platforms and meeting types, Copilot alone may not be enough. In those cases, pairing Copilot with a dedicated AI meeting note solution often delivers better results.

Frequently Asked Questions

Can ChatGPT Take Meeting Notes?

Yes, ChatGPT can help with meeting notes, but it does not record meetings by itself. It works best after a meeting, once you provide written notes or a transcript. ChatGPT can summarize discussions, extract decisions, and format action items, making it useful as a post-meeting documentation assistant rather than a full meeting note taker.

Can Gemini Take Meeting Notes?

Gemini can assist with meeting notes by analyzing and restructuring text that already exists, such as transcripts or written notes. Like ChatGPT, it does not independently record or transcribe meetings. Gemini is most effective when paired with tools that handle meeting capture and transcription, allowing it to focus on summarization, analysis, and refinement.