Which Paid Solutions Offer Batch Conversion of Audio Files to Text?

Using ChatGPT for meeting notes has become a game-changer for productivity. On macOS, ChatGPT can now directly transcribe meetings, brainstorming sessions, or voice memos, then quickly summarize and organize key points into structured content. For non-Mac users, AI transcription tools like VOMO AI or Otter.ai allow you to achieve the same results.

Whether it’s a classroom lecture, a board meeting, or a team brainstorming session, these tools help you capture important points effortlessly and save hours of manual note-taking.

Using ChatGPT’s Note-Taking Feature on macOS

On June 5, 2025, OpenAI introduced the ChatGPT notes feature for Mac users. Here’s how to make the most of it:

1. Start the Recording:Open the ChatGPT Mac desktop app.Click theround icon buttonon the right side of the chat window to begin recording.
2. Capture the Meeting Audio:ChatGPT listens to your meeting or session in real time.The AI transcribes the conversation automatically in the background, generating accurate text from the audio (audio to text).
3. Generate Structured Notes:As the transcription progresses, ChatGPT analyzes the content.Key points, action items, and important decisions are extracted into structured notes that are easy to read and share.

Example Use Case:
During a project kickoff meeting, ChatGPT can capture discussions, automatically highlight deadlines, assign responsibilities, and summarize key decisions—all while the meeting is ongoing.

Using AI Transcription Tools for Non-Mac Devices

If you’re on Windows, Android, or other platforms, ChatGPT cannot process audio directly. Instead, you can rely on AI transcription tools like VOMO AI or Otter.ai:

1. Record Your Meeting or Import a Recording:Use your phone, laptop, or meeting platform to record audio or video.For video recordings (like Zoom or YouTube meetings), VOMO AI supportsvideo to texttranscription.
2. Transcribe Audio with VOMO AI:Upload the recording to VOMO AI.The AI converts speech intotext, creating a detailed transcript.
3. Generate Notes and Summaries:Use theAsk AIfeature in VOMO AI to extract key points, summarize discussions, and even identify action items.VOMO AI also segments transcripts intochapters, making long meetings easier to navigate.

Example Use Case:
A remote team records a 90-minute brainstorming session on Google Meet. By uploading the recording to VOMO AI, the team can instantly receive:

• A full transcript of the discussion
• A summary of main topics
• Highlighted action items
• Chapter-based segmentation to quickly jump to relevant sections

This approach eliminates the need to replay long recordings and makes collaboration much more efficient.

Step-by-Step Workflow for Using AI for Meeting Notes

1. Record the Meeting:Use your preferred recording method (phone, laptop, or platform like Zoom/Teams).
2. Choose Your Tool:Mac Users:Use ChatGPT’s built-in note-taking feature.Other Devices:Use VOMO AI or Otter.ai for transcription.
3. Transcribe Audio/Video:Convert recordings into text (audio to textorvideo to text).
4. Analyze and Summarize:Use ChatGPT (for Mac) or VOMO AI’s Ask AI feature to generate structured notes, summaries, and action items.
5. Review and Export:Check for accuracy, make edits if necessary, and export your notes in formats like PDF, DOCX, or TXT.
6. Share and Collaborate:Distribute meeting notes to your team or class for reference.

Benefits of Using AI for Meeting Notes

• Time-Saving:Instantly convert long meetings into readable summaries.
• Better Organization:Chapter-based transcripts help you navigate lengthy discussions.
• Improved Accuracy:AI captures all spoken details, reducing the risk of missing important points.
• Cross-Device Flexibility:Works on Mac, Windows, Android, and even with YouTube or other video platforms.

Final Thoughts

Whether you’re a student, professional, or remote team member, using ChatGPT and VOMO AI for meeting notes revolutionizes how you capture and process information. Mac users benefit from ChatGPT’s native note-taking feature, while other platforms can leverage VOMO AI to transcribe audio and video into structured, actionable notes.

By combining transcription and AI-powered summarization, you can save hours, improve collaboration, and ensure no important detail is ever missed.