How to Use ChatGPT for Meeting Notes

Using ChatGPT for meeting notes has become a game-changer for productivity. On نظام التشغيل macOS, ChatGPT can now directly transcribe meetings, brainstorming sessions, or المذكرات الصوتية, then quickly summarize and organize key points into structured content. For non-Mac users, أدوات النسخ بالذكاء الاصطناعي مثل VOMO AI أو Otter.ai allow you to achieve the same results.

Whether it’s a classroom lecture, a board meeting, or a team brainstorming session, these tools help you capture important points effortlessly and save hours of manual note-taking.

Using ChatGPT’s Note-Taking Feature on macOS

على June 5, 2025, OpenAI introduced the ChatGPT notes feature for Mac users. Here’s how to make the most of it:

1. Start the Recording:
   • Open the ChatGPT Mac desktop app.
   • انقر فوق round icon button on the right side of the chat window to begin recording.
2. Capture the Meeting Audio:
   • ChatGPT listens to your meeting or session in real time.
   • The AI transcribes the conversation automatically in the background, generating accurate text from the audio (تحويل الصوت إلى نص).
3. Generate Structured Notes:
   • As the transcription progresses, ChatGPT analyzes the content.
   • Key points, action items, and important decisions are extracted into structured notes that are easy to read and share.

Example Use Case:
During a project kickoff meeting, ChatGPT can capture discussions, automatically highlight deadlines, assign responsibilities, and summarize key decisions—all while the meeting is ongoing.

Using AI Transcription Tools for Non-Mac Devices

If you’re on Windows, Android, or other platforms, ChatGPT cannot process audio directly. Instead, you can rely on النسخ بالذكاء الاصطناعي أدوات مثل VOMO AI أو Otter.ai:

1. Record Your Meeting or Import a Recording:
   • Use your phone, laptop, or meeting platform to record audio or video.
   • For video recordings (like Zoom or YouTube meetings), VOMO AI supports تحويل الفيديو إلى نص النسخ.
2. Transcribe Audio with VOMO AI:
   • Upload the recording to VOMO AI.
   • The AI converts speech into text, creating a detailed transcript.
3. Generate Notes and Summaries:
   • استخدم اسأل الذكاء الاصطناعي feature in VOMO AI to extract key points, summarize discussions, and even identify action items.
   • VOMO AI also segments transcripts into chapters, making long meetings easier to navigate.

Example Use Case:
A remote team records a 90-minute brainstorming session on لقاء جوجل ميت. By uploading the recording to VOMO AI, the team can instantly receive:

• A full transcript of the discussion
• A summary of main topics
• Highlighted action items
• Chapter-based segmentation to quickly jump to relevant sections

This approach eliminates the need to replay long recordings and makes collaboration much more efficient.

Step-by-Step Workflow for Using AI for Meeting Notes

1. Record the Meeting: Use your preferred recording method (phone, laptop, or platform like Zoom/Teams).
2. Choose Your Tool:
   • مستخدمو نظام التشغيل Mac: Use ChatGPT’s built-in note-taking feature.
   • Other Devices: Use VOMO AI or Otter.ai for transcription.
3. Transcribe Audio/Video: Convert recordings into text (تحويل الصوت إلى نص أو تحويل الفيديو إلى نص).
4. Analyze and Summarize:
   • Use ChatGPT (for Mac) or VOMO AI’s Ask AI feature to generate structured notes, summaries, and action items.
5. Review and Export: Check for accuracy, make edits if necessary, and export your notes in formats like PDF, DOCX, or TXT.
6. Share and Collaborate: Distribute meeting notes to your team or class for reference.

Benefits of Using AI for Meeting Notes

• توفير الوقت: Instantly convert long meetings into readable summaries.
• تنظيم أفضل: Chapter-based transcripts help you navigate lengthy discussions.
• Improved Accuracy: AI captures all spoken details, reducing the risk of missing important points.
• Cross-Device Flexibility: Works on Mac, Windows, Android, and even with YouTube or other video platforms.

الأفكار النهائية

Whether you’re a student, professional, or remote team member, using دردشةGPT و VOMO AI for meeting notes revolutionizes how you capture and process information. Mac users benefit from ChatGPT’s native note-taking feature, while other platforms can leverage VOMO AI to transcribe audio and video into structured, actionable notes.

By combining transcription and AI-powered summarization, you can save hours, improve collaboration, and ensure no important detail is ever missed.