ChatGPT, powered by OpenAI, has quickly become a go-to tool for a wide range of tasks, from drafting emails to brainstorming ideas.
Now We have a good question:
Can ChatGPT take meeting notes?
Yes, ChatGPT can take meeting notes by summarizing key points, decisions, and action items from transcripts or live input. It’s an effective AI tool for generating clear, structured meeting summaries in real time or after meetings.
Latest news about ChatGPT’s meeting notes feature
On June 5, 2025, at 1:00 AM, when OpenAI held a technical livestream announcing a major upgrade to ChatGPT. The update includes the launch of a Meeting Notes Mode for macOS users, allowing ChatGPT to transcribe any meeting, brainstorming session, or voice memo, quickly extract key points, and transform them into new content.
This blog will guide you through the process of making ChatGPT take notes effectively, ensuring you get the most out of this AI tool.
How to Use ChatGPT for Live Meeting Note-Taking
ChatGPT has recently introduced a Recording Mode designed to capture and extract key points from meetings.
It now can automatically record and transcribe, converting spoken content from meetings into text in real time and generating structured meeting notes.
At the start of a meeting, users simply need to click the round icon button on the right side of the chat window in ChatGPT’s Mac OS desktop app to start the recording feature. ChatGPT will then automatically transcribe the meeting’s audio in the background and analyze and extract key information in real time.
For more comprehensive transcription and analysis, VOMO AI is an excellent tool. VOMO AI allows you to record conversations, meetings, or even import YouTube videos directly into the app. It then transcribes the audio into text, providing you with a detailed transcription. But VOMO AI doesn’t stop there—using its Ask AI feature, powered by the ChatGPT-4O model, VOMO AI can analyze the transcribed content, generate summaries, extract key points, and even identify action items. This means you can handle both transcription and analysis within VOMO AI without needing to switch between different tools. Click here to learn how to record and transcribe audio with VOMO AI.
Post-Event Summarization of Meeting Notes
For summarizing after the event:
- Upload Transcripts: If you have a transcript from a meeting or lecture, paste it into ChatGPT and request a summary.
- Detailed Prompts: Ask for specific information, like, “Highlight key decisions,” or “List all action items.”
If you’re dealing with post-event audio or video content, VOMO AI can also be invaluable. After uploading your recordings or video links, VOMO AI transcribes the content and then uses the ChatGPT-4O model to provide in-depth analysis and summaries. This all-in-one solution ensures that your transcripts are accurate and that the analysis is tailored to your specific needs.
How to Set Up ChatGPT for Note-Taking
To make the most of ChatGPT’s note-taking abilities, you’ll need to set up your interaction with the AI in a way that maximizes efficiency and accuracy.
1. Choose the Right Platform
First, decide where you’ll be using ChatGPT. While the ChatGPT interface on OpenAI’s website is straightforward, there are other platforms and integrations that can enhance your note-taking experience:
- ChatGPT API: If you’re tech-savvy, integrating the ChatGPT API into your workflow tools like Slack, Google Docs, or Notion can create a seamless experience.
- Dedicated Apps: Some apps and plugins have integrated ChatGPT, allowing you to use it directly within your note-taking or project management software.
2. Start with Clear Prompts for Meeting Note Taking
To get accurate notes, you need to start with a clear and specific prompt. For instance:
- Simple Note-Taking: “Take notes on the following meeting discussion.”
- Structured Notes: “Summarize the key points, decisions, and action items from this meeting.”
- Bullet Points: “Please provide a bullet-point summary of the following information.”
3. Organizing the Meeting Notes
ChatGPT can help organize your notes into a coherent structure:
- Headings and Subheadings: Request that ChatGPT use headings like “Introduction,” “Main Points,” “Decisions,” and “Next Steps” to organize the notes.
- Bullet Points: If you prefer concise notes, ask for bullet points under each heading.
- Action Items: Specifically ask ChatGPT to create a list of action items, separating them from general notes.
4. Reviewing and Editing Notes
While ChatGPT can generate a solid first draft of your notes, it’s always a good idea to review and edit them:
- Check for Accuracy: Ensure that all key points and decisions are accurately captured.
- Add Personal Insights: Insert any additional insights or context that may have been missed by the AI.
- Format to Your Preferences: Adjust the formatting to match your preferred style or the requirements of your team.
5. Integrating with Other Tools
Maximize efficiency by integrating ChatGPT with your other productivity tools:
- Sync with Google Docs or Notion: Export notes directly to your preferred note-taking app for easy access and sharing.
- Task Management Integration: If you use tools like Trello or Asana, you can export action items directly into your project management workflows.
6. Automating Regular Note-Taking Tasks
If you have recurring meetings or regular tasks that require note-taking, consider automating these processes with ChatGPT:
- Create Templates: Set up templates in ChatGPT for different types of meetings (e.g., weekly team meetings, project updates) to streamline the note-taking process.
- Scheduled Summaries: If you have regular discussions, schedule summaries at the end of each session to ensure consistency and thorough documentation.
Best Practices for Using ChatGPT as a Note-Taking Tool
To get the most out of ChatGPT, consider the following best practices:
- Be Specific: The more specific your prompts, the better the output. Don’t hesitate to give detailed instructions on what you need.
- Iterate and Improve: If the initial output isn’t perfect, refine your prompts and request revisions. ChatGPT can adjust its output based on your feedback.
- Combine with Human Insight: While ChatGPT is powerful, it’s most effective when combined with your own insights and edits.
Enhancing Productivity with ChatGPT and VOMO AI
Using ChatGPT to take notes can significantly boost your productivity, helping you capture and organize information more effectively. Whether you’re attending meetings, lectures, or brainstorming sessions, ChatGPT can save you time and ensure that nothing important slips through the cracks.
For those who need reliable transcription and in-depth analysis, VOMO AI offers an all-in-one solution. Whether you’re working with voice memos, dictation, video to text, or need accurate audio to text and speech to text conversion, VOMO handles it seamlessly. With its AI meeting notes and the powerful Ask AI feature powered by the ChatGPT-4O model, you can efficiently manage and analyze your audio or video content—all without switching between multiple tools.
Start leveraging ChatGPT and VOMO AI for note-taking and analysis today, using advanced AI models to effortlessly generate summaries, organize ideas, and even extract YouTube transcripts. Discover how AI can transform the way you manage information and boost your productivity.
FAQ
Can ChatGPT take notes from a textbook?
Yes, ChatGPT can take notes from a textbook by analyzing uploaded text or scanned content, summarizing key points into clear, concise notes.
Can ChatGPT take notes from a video?
Yes, ChatGPT can generate notes from a video if you provide the transcript or captions, summarizing the main ideas and takeaways.
Can ChatGPT listen to audio and take notes?
Yes, ChatGPT can take notes from audio by transcribing the content first, then extracting and summarizing the key points.
Can ChatGPT listen to a meeting and take notes?
Yes, ChatGPT can take meeting notes by processing live or recorded audio, converting speech to text, and summarizing the discussion into organized notes.
